Arts and Crafts Exhibition 2018

Arts & Crafts Exhibition Friday 26th- Sunday 28th October 2018

Joining & Exhibiting Instructions. Please read thoroughly

1. INTRODUCTION: This is an open exhibition for individual local* artists and members of local* art groups. Open to all ages and all categories** of arts and crafts ie. paintings, photography, 3D creations, needlework, woodwork, sculpture, pottery etc.  
2. *WHO CAN ENTER? To exhibit art or crafts, exhibitors must be local. This is clearly and simply defined as living in one of the three parishes of Binfield, Warfield or Winkfield or being a member of an art group or educational establishment based in the three Parishes.
3. LOCATION: The Art & Crafts Exhibition is in Brownlow Memorial Hall Newell Green Warfield RG42 6AB. There is plenty of free off-road parking, refreshment facilities, seating, toilets, heating and the hall is locked and secure overnight.
4. FEES or COSTS: There are NO FEES to exhibit and NO COMMISSION on sales
5. **FAMILY AUDIENCE: All work must be suitable for family viewing
6. THE DISPLAY/HANGING DATE: All artwork/craftwork to be exhibited should be taken to Brownlow Hall on Thursday 25th October 2018 from 2.00 to 4.00 pm by the artist or their appointed representative. Hugh Fitzwilliams is in complete charge of curating/hanging/display on the day and has final say. You or your appointed representative will be asked to hang/display your own work in the spaces designated by Hugh Fitzwilliams.  All packing or wrapping materials used by exhibitors must be taken away once the exhibition has been set up.
   
7. HOW MANY PIECES CAN BE EXHIBITED? Generally individual exhibitors can individually exhibit up to 7 pieces.  Art Groups can enter as a group by prior arrangement and agree a total number of pieces for their group to exhibit together. The organisers have final say on how many pieces can be displayed and where they will be displayed.   Very large exhibits might be placed in one of the side rooms.
8. CARDS: We cannot handle the display and/or sale of greeting cards or postcards.  Exceptions may be made if a) The proceeds from the sale of the cards is for charity plus b) There is someone in attendance at all times to take payment. Please enquire before bringing cards.
9. RACKS: There is space for art/print racks but they cannot always be placed adjacent to the position where an artist’s pictures are hung due to the risk of blocking the free flow of visitors.  All work in racks must be individually and clearly labelled.
10. PICTURE HANGING SYSTEM: We have a chain hanging system for pictures and photos. We supply hooks to attach pictures to the hanging chains. So, all picture frames must therefore have robust strings, wires or rings or something similar to facilitate hanging. Taping a string/ring to the pictures is not adequate. Equally ensure frames are robustly constructed as pictures have been known to fall apart once hung. Pictures that have no hanging strings/rings will not be included in the exhibition
11. LABELLING: Each exhibit/painting must be clearly labelled, with the label facing frontwards. This is for the benefit of the curator, the visitors, the stewards, the judge and also the admin staff who handle the sale of exhibits during the 3 days of the exhibition.  Details on the label must include a) the artist’s full name, b) the media used, c) the title, d) a selling price [or Not For Sale] and e) your art organisation (if applicable).  If an exhibit is not properly labelled it will not be included in the exhibition.
12. SELLING PIECES: We take no commission from pieces sold during the 3 day Exhibition.  If an exhibit is is bought, exhibition admin staff mark the exhibit with a red dot to signify it is SOLD.  The exhibit remains in the exhibition until the end of the exhibition i.e. 3.00pm on Sunday. Money from the purchaser is received and stored securely and a signed duplicated receipt is issued to the purchaser.  On Sunday when the exhibition is taken down, exhibitors receive all the money from sales plus details of who bought which item - the purchaser is allowed to take their purchase away at that time or other arrangements will have been agreed for collection if this is inconvenient.
13. COMPETITION: is open to all exhibitors excluding professional artists and members of the Arts Week Committee.  Cash prizes and certificates are awarded for these three categories: -
1. Adult 2D - Paintings and photos.
2. Adult 3D – Crafts, fabric, woodwork.
3. Youth 2D (under 17) – Paintings and photos
14. COMPETITION JUDGING & AWARDS CEREMONY: Judging is undertaken on the evening of Friday 26th October in private when the exhibition is closed to the public.   If an exhibitor has won an award they will be phoned Friday evening and also emailed so that they can attend the judge’s feedback session and awards ceremony at Brownlow Hall at 12.00 noon on Saturday 27th October 2018 and receive their award in front of the press and fellow artists. 
    
15. MEET THE JUDGE:  After the awards ceremony all exhibitors are welcome to ask for feedback or advice from the judge.
16. PUBLIC VOTE: During the exhibition all visitors complete an entry form nominating their favourite exhibitor based on the total work the exhibitor has included in the 2018 exhibition. At about 2.00pm on Sunday the votes are counted and the "most popular exhibitor" with the most votes is announced. That exhibitor receives a cash prize.  All exhibitors are included in the Public Vote.
    
17. STEWARDING: Please volunteer to steward during the arts week as visitors like to meet the artists and we genuinely need enthusiastic stewards to help run the exhibition and to talk to the visitors. 
18. PROMOTE YOUR ART GROUP: We strongly recommend that Art Groups supply basic information and literature to help recruit new members as well as providing details for our new web page "Local Arts Groups To Join". A small poster and/or leaflets would be ideal
19. END OF EXHIBITION: Exhibitors remove all their unsold exhibits on Sunday 28^th October 2018 at 3.00 pm – please no earlier.