Art & Crafts Exhibition 2019

Friday 1st Nov (10-4.00) Saturday 2nd Nov (10-4.00) Sunday 3rd Nov (10-3.00)

Joining & Exhibiting Instructions. Please read thoroughly

1. WHAT: This is an open exhibition for individual local* artists and members of local* art groups. Open to all ages and all categories** of arts and crafts ie. paintings, photography, 3D creations, needlework, woodwork, sculpture, pottery etc.  
2. *WHO:  Who can exhibit art or crafts? Exhibitors must be local*; this is clearly and simply defined as living in one of the three parishes of Binfield, Warfield or Winkfield or being a member of an art group or educational establishment based in the three Parishes. There is a map above with the area marked out in black.
3. WHERE: The Art & Crafts Exhibition is in Brownlow Hall, Newell Green Warfield RG42 6AB. There is plenty of free off-road parking, refreshment facilities, seating, toilets, heating and the hall is locked and secure overnight.
4. WHEN SET-UP: Bring all artwork/craftwork to exhibit to Brownlow Hall on Thursday 31st October 2019 from 2.00 to 4.00 pm.  The artist or their appointed representative will be asked to hang/display their own work in the spaces designated by Hugh Fitzwilliams the Curator. Hugh Fitzwilliams is in complete charge of curating/hanging/display on the day and has final say.  All packing or wrapping materials used by exhibitors must be taken away once the exhibition has been set up.
5.  WHEN TAKE-DOWN: Exhibitors remove all their unsold exhibits on Sunday 3rd November at 3.00 pm – please no earlier.
6. HOW MANY PIECES CAN BE EXHIBITED? Individual exhibitors can submit an Exhibition Application Form to exhibit up to 7 pieces.  Art Groups can use the same Application Form to enter in bulk AS A GROUP with a total number of pieces that includes their entire art group. They will be exhibited together. The organisers have final say on how many pieces can be displayed and where they will be displayed.   Very large exhibits might be placed in one of the side rooms.
7. FEES or COSTS: There are NO FEES to exhibit and NO COMMISSION on sales
8. **FAMILY AUDIENCE: All work must be suitable for family viewing
9. NO CARDS & MERCHANDISE: We cannot handle the display and/or sale of merchandise, greeting cards or similar.  Exceptions may be made if a) The proceeds from the sale of theses items is for charity plus b) There is someone in attendance at all times by our displays to take payment. Please enquire before bringing these items.
10. RACKS: There is space for art/print racks but they cannot always be placed adjacent to the position where an artist’s pictures are hung due to the risk of blocking the free flow of visitors.  All work in racks must be wrapped in cellophane and individually and clearly labelled.
11. PICTURE HANGING SYSTEM: We have a chain hanging system for pictures and photos. We supply S-hooks to attach pictures to the hanging chains. So, all picture frames must therefore have robust strings, wires or d-rings or something similar to facilitate hanging. Taping a string/ring to the pictures is not adequate. Equally ensure frames are robustly constructed as pictures have been known to fall apart once hung. Pictures that have no hanging strings/rings will not be included in the exhibition
12. LABELLING: Each exhibit/painting must be clearly labelled, with the label facing frontwards. This is for the benefit of the curator, the visitors, the stewards, the judge and also the admin staff who handle the sale of exhibits during the 3 days of the exhibition.  Details on the label must include a) the artist’s full name, b) the media used, c) the title, d) a selling price [or Not For Sale] and e) your art organisation (if applicable).  If an exhibit is not properly labelled it will not be included in the exhibition.
13. SELLING PIECES: We take no commission from pieces sold during the 3 day Exhibition.  If an exhibit is is bought, exhibition admin staff tak the money from the purhaser, and mark the sale in a duplated receipt pad, handing the top copy to the purchaser.  Purchased artwork cannot be removed until Saturday or Sunday, to ensure these items are included in the Friday evening judging.  Sale proceeds are stored securely and handed to the artist at the earliest convent time during the exhibition. 
    
14. JUDGED COMPETITION: Is open to all exhibitors [excluding full time professional artists].  Commended/Highly Commended awards, plus cash prizes and certificates for first second and third are given by the judge to artworks in these  categories: -
1.  Paintings and photos (2D).
2. Crafts, fabric, woodwork etc (3D).
3. Youth (under 17) art or crafts
15. JUDGING & AWARDS CEREMONY: Judging is undertaken on the evening of Friday 1st November in private when the exhibition is closed to the public.   If an exhibitor has won an award they will be phoned Friday evening and also emailed so that they can attend the judge’s feedback session and awards ceremony at Brownlow Hall at 12.00 noon on Saturday 2nd November 2019 and receive their award in front of the press and fellow artists. 
    
16. MEET THE JUDGE:  After the awards ceremony all exhibitors are welcome to ask for feedback or advice from the judge.
17. PUBLIC VOTE: During the exhibition all visitors complete a voting slip nominating their favourite exhibitor in the 2019 exhibition. At 2.15-2.30pm on Sunday the public votes are counted and the "most popular exhibitor" with the most votes is announced. That exhibitor receives a cash prize.  All exhibitors are included in the Public Vote.
    
18. STEWARDING: Please volunteer to steward during the arts week as visitors like to meet the artists and we genuinely need enthusiastic stewards to help run the exhibition and to talk to the visitors. 
19. PROMOTE YOUR ART GROUP: We strongly recommend that Art Groups supply basic information and literature to help recruit new members as well as providing details for our new web page "Local Arts Groups To Join". A small poster and/or leaflets would be ideal
20. END OF EXHIBITION: Exhibitors remove all their unsold exhibits on Sunday 3rd November at 3.00 pm – please no earlier.